Job circular
Job Title: Assistant Finance & Admin Officer
Organization: South Asia Partnership-Bangladesh
Report to: Finance & Admin Officer
Vacancy: 01
Job Context
South Asia Partnership-Bangladesh invites application for the position of Assistant Finance &
Admin Officer from the potential Bangladeshi nationals for implementing “Bangladesh-Girls Get
Equal: Preventing Child, Early and Forced Marriage Project” for 1 year with possibility of further
extension.
Job Description / Responsibility
Finance Related Tasks:
Checking bill/voucher and preparation all type of voucher i.e Debit voucher, Credit
voucher, Journal voucher, adjustment voucher and make entry into cash book ledger
etc. on daily basis.
Assist internal and external audit and support to response audit observation if any;
Prepare fund request for the projects/Institutions/organization;
Prepare monthly and quarterly financial report incorporate from project office.
To know the project Guidelines, compliance issues, Govt. VAT & Tax rules and
implement it properly.
Support in procurement of goods and services including the following actions.
Prepare/Review financial reports from the project and give feedback as deemed
necessary;
Review expenditure of project and Institutions and budget compliance;
Keep the accounts and financial management transparent for all concerned;
Prepare monthly financial statement, bank reconciliation statement and others financial
related statement as per requirements;
Time to time visit and provide technical support to Upazila projects office admin and
accounts officer.
Prepare financial and administrative monitoring report;
Collect source documents from respective staff in preparing vouchers as well as other
financial reports.
Keep the cheque book and financial papers in a safe custody.
Maintain and handle the Project advance to staff following the organizational policy.
Adjust the advance with in the cutoff date.
Ensure all monthly payment timely following the organizational policy;
Maintain petty cash and make its adjustment following the organizational policy;
Keep all financial books and records updated for the annual audit of organization's
accounts;
Ensuring donor policy and own organizational policy;
Admin related tasks:
All logistic requirement are provided within time established and agreed schedule as per
requirements.
To ensure all kind of procurement following Organizational policy & procedure
To ensure office maintenance
To ensure office cleaning & safety security materials in place
Follow-up procurement process in project area as well as institutions and give feedback
if necessary;
To ensure suppliers invited to quote deal with the goods and services requested for.
To conduct tender processes in accordance with SAP-BD procurement procedures.
To coordinate sample analysis and Comparative bids analysis of offers received from
suppliers.
To ensure vendor enlistment on time and prepare service contract
Ensure value for money when purchasing goods.
Ensure goods and services are purchased as per the following guidelines:
Ensure value for money when purchasing goods.
To ensure proper sequence in Tendering processes and keep organized records for all
tender proceedings.
Ensure goods and services are purchased as per the following guidelines:
Job Nature: Contractual
Educational Requirements: MBA in Accounting/Finance or Masters Degree in M.COM
Experience Requirements: At least 3 years’ experience in Admin and Accounts Sector.
Handling Account Software TALLY will get preference
Job Requirements: Age maximum 40 years
Job Location: Barguna Sadar Upazila
Salary Range: Gross Taka 30,000 per month (and two festival bonus per year as per policy of
the organization)
Job Source: Bdjobs.com Online Job Posting
Published on: November 26, 2023
Application Deadline: December 09, 2023
Applying Instruction: Interested Bangladeshi nationals meeting the criteria are requested to
send the application along with a cover letter, detailed curriculum vitae, one copy recent passport size
photograph, copy of national ID and copy of all academic and experience certificates by December 09, 2023 to: Assistant Director, HR, Training & Admin, SAP-Bangladesh,
House # 63, Block-‘Ka’, Mohammadpur Housing, Pisciculture & Farming Cooperative
Society Ltd., Shyamoli, Mohammadpur, Dhaka–1207.
Please mark the position and Project
name on cover page/envelope. No TA/DA will be allowed for participating in the interview.
Company Information:
South Asia Partnership-Bangladesh (SAP-Bangladesh), House # 63, Block-‘Ka’, Mohammadpur
Housing, Pisciculture & Farming Cooperative Society Ltd., Shyamoli, Mohammadpur, Dhaka-
1207, Bangladesh. Website: www.sapbd.org, Business: South Asia Partnership-Bangladesh is a
national NGO devoted to promote the socio-economic condition of the poorer section of the
community in Bangladesh since its inception in 1984.